The Foundation is interested in being as helpful as possible in the grant writing process.
First of all, please read the Guidelines page on our web site. It provides some basic information for what we support, what we don’t support, and what is included in the application. Here are some suggestions for filling out the application:
Starting with Fall 2014, we have added a Letter of Inquiry (LOI) stage to our application process, and have done away with the access codes for applications. (Previous applicants will notice that the fields in the LOI form comprise a subset from our old application.) Any organization with an account in our grant management system (Login) may fill out an LOI during the open period. We review LOIs as they are submitted. An LOI which we accept is then transformed into an application, in draft status, with all of the LOI information transferred to the full application form. This process streamlines our work to process the greater number of applications we are now receiving. It also provides a chance for feedback earlier in the process, and eliminates the need for access codes.
Update for Repeat Support.
(New application element as of Spring 2014)
Also, from applicants for continued funding, we ask for a short update on your project’s or, for general operations grant, your organization’s activities. This should not be as long or involved as your Final Report. Let us know of your progress and accomplishments, but please keep it succinct.
The Three Objectives.
There are a number of things to keep in mind for the three objectives.
First of all, please just put simple, clear objectives in these fields. Don’t use these areas to supplement information about your organization’s mission, history, prior accomplishments, or the Grant Narrative. Less is more. Also, please limit the objectives/goals to three. Don’t try to put multiple goals in any of these three fields, in an attempt to state ALL the things you do. Just pick the three most pertinent and important to this grant, and go with those, remembering that you’ll have to assess them in your final report.
Another thing to remember is that we’ll want to assess your grant based on activity that has occurred after your application was submitted, so please don’t set objectives for activities that have already wholly transpired. Finally, please do not fail to include a means of assessing the success of attainment of each objective. It can be a quantitative measurement (for example, tickets collected as a means of assessing an attendance objective) or qualitative (external reviews of a public performance).
This is the place to be a bit expansive about the activities to be funded by the grant. Please, however, be sure to stay on topic. Your organization’s history, for example, is something which may be addressed better by an attachment. Remember that, since we have approved you to submit an application, we’re already familiar with your work on a basic level. This is especially the case if you are a return applicant. So history should not be a priority. Describe what you’re going to do. There is a limit of 3,000 characters, of course, so do try to be concise as well as complete. We will not increase the character limit of this field. If you need to supply supplementary information to the narrative, you can utilize the final document attachment, “Additional Information.”
Dates of Events.
(Performing Arts only)
This should really be very simple. Indicate the dates of events to be supported by this grant. If you are applying for a project with just a few events, give just those dates. If you are seeking general operating support, and you have a bunch of events (more than five) then give just the range of dates, a start date and an end date. In any event, please don’t mark more than five dates in this field. Also, there is no need to break down dates into sub-categories. For example, if you’re a theater company seeking general operating support, there’s no need to indicate the start and end dates for each production. Finally, if your activities are continuous, and there is no discernible start and end to your activities in a given year (such as with a broadcaster) then just give the start and end dates of your fiscal year.
If you’re applying for a project or educational outreach grant, you’ll be supplying us with a project budget. Please be sure to include all expected revenue sources, and not just this grant request. If expenses exceed revenues in your budget, it will be considered incomplete, delaying your application in the process. Also, please be sure to indicate where the funds from your grant would be spent. Against which expenses will they be applied?
As always, we’re pleased to discuss your application with you at any point. Contact Kim Van Horn, our Chief Administrative Officer, at [email protected]